1.2 By continuing to use this Website, you confirm that you have read this Policy.
1.3 If we change anything important about this Policy (the information we collect, how we use it or why we use it) we will highlight those changes at the top of the Policy and provide a prominent link to it for 30 days following the change and prior to the change taking effect.
2 Information we collect
2.1 Information you give us. You may give us information, including information that can identify you (“personal information”), when you use our Website, correspond with us or subscribe to receive our newsletter, purchase our goods or services. Where we request required information from you, we will collect the information contained in the relevant forms or pages. You may choose to provide additional information to us when you contact us or otherwise interact with us.
2.2 If you subscribe to receive one of our newsletters or receive other forms of direct communications from us, then you may provide us with your email address.
2.3 Information we collect automatically. When you visit our Website we may automatically collect the following information: your IP address, log-in information, location information, browser type and version, browser plug-in types and versions, operating system and platform, information about your visit including the URL clickstream to, through and from our Website, your advertising ID (if this is supported by your device such as an Apple product or Google product), content you viewed or searched for, videos you have accessed, download errors, length of visits to certain pages, page interactions, screen resolution, device processing power and memory, playback errors and buffering issues, and unique device identifiers (for example an IMEI address (a unique number assigned to mobile phones that is used by GSM networks to help them identify valid mobile devices)). We collect information automatically through the use of various technologies, including through “cookies” and “web beacons”.
3 Why we use your information
3.1 We use the information we collect in order to provide you with the best possible experience when you access our Website and engage with us, including by using our services and products. This includes using your information for the following purposes:
- (a) providing and improving our products and services: we use your information in order to provide you with the products and services you have requested, including when making a purchase or sending you confirmation emails. We use your information to improve and adapt our Website, products and services to better suit the behaviours and technical capabilities of our users;
- (b) administering the Website: we use your information in order to administer our Website for internal operations, including troubleshooting purposes and to understand any errors you may encounter when using our Website;
- (c) improving use and content of our Website: we use your information in order to improve the content of our web pages and ensure that it is presented in the most effective manner for you and your devices;
- (d) safety and security: we use information collected on our Website as part of our efforts to keep our Website safe and secure and to help manage and administer our IT systems.
- (e) marketing: we use your information in order to communicate with you and keep you up to date with our activities and events and those of third parties that you may be interested in and to make suggestions and recommendations to you on our Website about goods or services that may interest you. We will provide you with this information via email (subject to your prior consent if legally required).
- (f) providing customer service and managing any complaints or requests: we may use your information in order to provide you with a more efficient customer care service and managing any complaints or requests on your behalf;
- (g) to make necessary disclosures and law enforcement: we may use your information in order to make necessary disclosures in response requests which We are legally required to comply with, to law enforcement or regulatory authority, body or agency or in the defence of a legal claim. Furthermore, to enforce our Terms and Conditions and/or this Policy.
4 Legal grounds for using your information
4.1 Our processing of your personal information will be based on a variety of legal grounds, including:
- (a) where you have provided your consent: for example, we require your consent in order to process your personal information for direct marketing activities, when using technology such as cookies;
- (b) where we need to comply with a legal obligation: for example, we may need to disclose your data to a law enforcement agency or to your or our representatives acting in a legal dispute; and
- (c) where the processing is necessary for the purposes of our legitimate interests: this includes, for example, to: (1) better understand how you use our products, services and Website and to make improvements; (2) research and analyse the products and services you want; (3) tailor our content, marketing, promotions and offers to those more relevant to your interests; (4) to remain aware of updated market practice to ensure that we are offering a service which is competitive and meets the expectations of our customers.
5 How we share and disclose your information
5.1 We may share your information with third parties, which include third party organisations providing a service to us or acting as our agents, and IT suppliers, database providers, backup and disaster recovery specialists, and other service providers necessary for improving our products and services.
5.2 We will:
- (a) share your personal data with and access information from analytics and search engine providers that assist us in the improvement and optimisation of the Website for better personalisation of content.
5.3 Our suppliers and service providers will be required to meet our standards on processing information and security. The information we provide them, including your personal information, will only be provided in connection with the performance of their function. They will not be permitted to use your personal data for any purposes other than those outlined in this Policy.
6 How to opt in or opt out of direct marketing
6.1 We, and selected third parties, may use the information you give us on our Website for direct marketing purposes to provide updates, newsletters, information about events or other communications that we think may interest you.
6.2 Where required by law, your prior consent will be obtained before we send you direct marketing. In any event, we will offer you the option to unsubscribe in every communication sent.
6.3 You may object to receiving direct marketing from us at any time by contacting us by email at the email address detailed below in section 16 or selecting the unsubscribe option in our email communications.
7 Analysis tools
8 Cookies and other technologies
8.2 We also make use of “web beacons” also commonly known as “single pixel GIFs”, “clear GIFs” or “tags”. Web beacons are small graphic images that may be included on our Website. Web beacons allow us optimise our products and services and provide us and third-party partners with analytics information, such as how many visitors our Website receives.
8.3 For information about the specific cookies and web beacons, please refer to our Cookies Policy.
9 Links to other websites and social media
9.2 In some pages of our Website, third parties that provide content, applications or plug-ins through our Website may track your use of content, and plug-ins or customize content, applications and plug-ins for you.
10 Data retention
10.1 We will not retain your information for longer than is necessary for our business purposes or for legal or regulatory requirements.
10.2 If you object or opt-out of receiving direct marketing communications from us, we will remove your contact details and marketing permissions to ensure that you do not receive any future marketing communications from us. Also, we will not delete personal data if relevant to an investigation or a dispute. It will continue to be stored until those issues are fully resolved.
10.3 In all cases, we will continue to protect your personal data in accordance with the terms of this Policy. We will also routinely refresh our information to ensure we keep it up-to-date.
11 Your rights
11.1 Subject to applicable law, you may have the following rights, in certain circumstances, in relation to your personal information:
- (a) Right to access your personal information. If you wish to obtain a copy of the personal information that we hold about you, please contact us at the email address stated below. Before responding to your request, we may ask you to verify your identity and to provide further details about your request. We will endeavour to respond within an appropriate timeframe and, in any event, within any timescales required by law.
- (b) Right to rectify, erase or restrict the processing of your personal information. If you wish to rectify, erase or restrict the processing of your personal information please contact us at the email address stated below. It is your responsibility to ensure that you submit true, accurate and complete information to us and keep this information up to date.
- (c) Right to withdraw consent. Where you have provided your consent to processing, you may withdraw your consent at any time by contacting us at the email address stated below in section 16.
- (d) Right to object. You can object to the way we process your personal information or object to direct marketing based on profiling where this is based on legitimate interests, by emailing your request to the email address stated below.
- (e) Right not to be subject to an automated decision (see section 12 below for more details).
- (f) Right to lodge a complaint with a supervisory authority. You can get in touch with your local regulator if you have a complaint in relation to how we handle your personal information.
11.2 If you would like to exercise any of your rights listed above, you can contact us at the email address detailed in section 16.
12.1 We may use your data in order to try and learn more about you so that we can aim to better predict what products and services you may be interested in.
13 Information security
13.1 We apply physical, technical and administrative measures to protect your personal information that is under our control from unauthorised access, collection, use, disclosure, copying, modification or disposal. All information you provide to us is stored on secure servers.
14 Use of this Website by minors
14.1 By using this Website, you confirm that you are over the age of 16. For this Website, if you are aged 16 or under, you must seek your parent’s/guardian’s permission beforehand. Users without this consent are not allowed to provide us with information and, in the event that they do so, we will cease to process their information as soon as we find out.
15 Changes to the Policy
15.1 This Policy was last updated on May 25, 2018. A notice will be displayed for 30 days whenever this Policy is changed in a material way. By continuing to use our Website, you confirm your acceptance of the relevant changes.
16 Questions, Concerns, Complaints about this Policy
16.1 This Website is maintained by Terra Mater Factual Studios GmbH. If you have a question, concern or complaint about this Policy or our handling of your information, you can contact us by email to firstname.lastname@example.org.